ARTICLE I: NAME
The name of the organization is the Alaska Chapter, National Association of Social Workers, Inc.
ARTICLE II: PURPOSE
- The Alaska Chapter is constituted to advance the purposes of the National Association of Social Workers, Inc. in Alaska and for the purpose of association administration and is a basic administrative unit of the National Association of Social Workers, Inc. The Alaska Chapter program and structure shall be designed to encourage and facilitate participation by the members. The program of the Alaska Chapter shall be related to the basic unified program plan of the National Association of Social Workers, Inc. taking into consideration the special needs and interests of the members within the Alaska Chapter.
- The purposes of the Alaska Chapter shall at all times be consonant with the National Association of Social Workers Inc.'s purposes as stated in Article II of the National bylaws.
ARTICLE III: MEMBERSHIP
- Membership categories, including attendant rights and privileges are specified in Article IV of the national bylaws.
- All NASW members in the area of the Alaska Chapter shall automatically be members of the Alaska Chapter. A NASW member may elect to affiliate with the Chapter where they live or work. In special circumstances as determined by the National Board of Directors a member may elect to affiliate with a chapter within which the member neither lives nor works.
ARTICLE IV: OFFICERS
- The officers of the Alaska Chapter are the President, Vice-President, Secretary, Treasurer, President-elect and other officers deemed necessary for chapter operations.
- PRESIDENT - the presiding officer of the Board of Directors and Executive Committee, and an ex-officio member of all committees; represents the Board of Directors between its meeting and reports to the Board of Directors all important interim actions; in consultation with the Board of Directors makes all appropriate committee, taskforce, unit and other appointments; is available to consult with staff.
- PRESIDENT-ELECT OR IMMEDIATE PAST PRESIDENT - provisions shall be made for the election of the President of the Chapter one year in advance of his/her assumption of the duties of the office. This person is called the President-Elect. The President-Elect shall be assigned special duties and will be a member of the Executive Committee. The Immediate Past President will serve as a member of the Executive Committee until a President-Elect assumes office.
- VICE-PRESIDENT - the Vice-President fulfills the duties of the President in the event of absence or disability and assumes the Presidency upon the President's resignation or inability to discharge the office.
- SECRETARY - the Secretary is responsible for the Board of Directors and Executive Committee meeting minutes, as well as for the non-fiscal records of the Chapter.
- TREASURER - the Treasurer is responsible for the receipt, deposit, disbursement and withdrawal of all chapter funds and renders quarterly financial statements to the Board and Executive Committee. The Treasurer serves as the Finance Committee chairperson.
- Terms of Office
The officers are elected by the chapter membership. Chapter officers except the President-elect and the immediate Past-President, shall serve terms of two years each. Officers shall not succeed themselves in the same office.
All other members of the Board of Directors shall serve terms of two years, except student members shall serve one year terms and no member shall serve more than three consecutive terms of office.
The President-elect shall be elected one year in advance of their assumption of duties of the office of President of the Chapter. The Immediate Past-President will serve until a President-Elect assumes office.
In the event of the vacancy of the office of President-elect, the chapter shall (a) offer the position to the nominee receiving the next largest number of votes in the chapter election, or (b) provide for a special election to the office of President-elect.
Vacancies, with the exception of the offices of President and President-elect, occurring before the expiration of terms of office shall be filled by the Board of Directors and persons so chosen shall serve until the term expires.
ARTICLE V: BOARD OF DIRECTORS
The Alaska Chapter Board of Directors exercises all powers of the chapter specified in the national bylaws or otherwise delegated by the national Board of Directors.
The Board of Directors consists of the following members:
- The officers and President- elect, or the immediate Past-President
- Five members elected by their regions as representatives to the Board of Directors: 1-Southeastern (entire panhandle); 1-Northern (bounded by an east-west line at Denali and a north-south line at Ambler); 2-Southcentral (bounded on the west by a north-south line at Willow Creek, on the north by an east-west line at Denali); 1-Western (all of Alaska bounded by a north-south line through Ambler and Willow Creek)
- One student member, enrolled at the University of Alaska Fairbanks elected by the chapter membership
- One student member enrolled at the University of Alaska Anchorage elected by the chapter membership
- TERMS OF OFFICE
- The term of office shall commence July 1.
- The President-elect, Vice-President and 50% of the representational and at large directors shall be elected in one year, and the Treasurer, Secretary and 50% of the representational and at large directors shall be elected in the other years.
- Three consecutive unexcused absences from the Chapter Board of Directors meetings shall be cause for replacement of the Board member or officer.
Within the policies and priorities established by Delegate Assembly and the National Board of Directors, the Alaska Chapter Board of Directors is responsible for:
- Developing programs reflective of Delegate Assembly priorities and association major objectives, including annual budgets supporting program implementation.
- Establishing and dissolving committees and task forces based on chapter program and administration needs.
- Chapter policy development within the framework of NASW social, professional and organizational policies.
- Creating, restructuring, reviewing and determining the level of support for all local units of the chapter within national standards.
- Representing the chapter in the community to maintain its relationships with other organizations.
- Staffing, including the hiring, orientation, training and the annual performance evaluation of the Executive Director.
- Chapter finances, including the development of fiscal policies, the adoption of an annual budget, publication of an annual financial report to the memberships and overseeing the completion of an annual audit.
- Developing and implementing membership recruitment and retention programs.
- Periodic evaluation and appraisal of operations relative to achieving association and chapter objectives.
- Reviewing the chapter's organizational pattern after each Delegate Assembly to assure relevant structure to achieve Assembly priorities.
- Review and resolution of intra-organizational issues and problems.
- All other business necessary to fulfill the chapter's purposes.
The Board of Directors shall meet at least four times annually, Time and notice of each meeting shall be given to all members.
Special meetings can be held at the call of the President or by petition of one third of the members of the Board. A two week notice for special meetings is needed, unless right of notice is waived by three-quarters of the Board of Directors.
A simple majority of the Board of Directors constitutes a quorum for the transaction of all business.
ARTICLE VI: EXECUTIVE COMMITTEE
The Executive Committee of the Board of Directors is responsible for chapter affairs between Board of Director's meetings.
The Executive Committee consists of the officers, and President-elect or the immediate Past-President.
- TERM OF OFFICE
The members of the Executive Committee shall serve for their term of office.
Between Board of Directors meetings, the Executive Committee has the powers of the Board of Directors within the general policies, program, budget and specific directions established by the Board of Directors.
Meetings of the Executive Committee shall be held at the call of the President or upon the request of one third of the members of the Committee. Reasonable notice of the time of each meeting shall be given to each member of the Committee.
A simple majority of Executive Committee members constitutes a quorum for the transaction of all business.
ARTICLE VII: NOMINATIONS AND ELECTIONS
Nomination and Election processes specified in the ELECTION GUIDELINES FOR CHAPTER LEADERSHIP adapted by the National Board of Directors (1988) will be followed. Additionally, the Nominating Committee shall slate candidates for the Executive Committee to ensure that Executive Committee members represent at least two regions.
ARTICLE VIII: DELEGATES TO THE DELEGATE ASSEMBLY
- ELECTION OF DELEGATES AND ALTERNATES
Organizational policy regulating the election of delegates to Delegate Assembly is specified in the National bylaws, Article V and in the ELECTION GUIDELINES FOR CHAPTER LEADERSHIP. Delegates and alternates will be elected in accordance with those provisions. To receive nominations by petitions: at least 10% of the members from any regional unit may make a nomination by submitting a written petition to the Committee on Nominations and Leadership Identification within 20 days following the announcement of the candidates for a regular election of officers, Board Members, and Nominations and Leadership Identification Committee members. When nominations have been made by the petition, the Committee on nominations and Leadership Identification shall certify the amended ballot to the Secretary of the State Chapter.
- COMPOSITION OF CHAPTER DELEGATIONS
- The Chapter President shall serve as the Chapter's first delegate to Delegate Assembly.
- The alternate delegate is selected from the membership by election for a three year term.
- ALTERNATE AND REPLACEMENT DELEGATES
Delegates and alternates who attend the Delegate Assembly must have stood for Chapter election. Chapter election procedures should assure that enough alternates are elected to replace any eleceted delegates who cannot serve. Delegates can be replaced only by appointment by the Chapter Board of Directors only if elected delegates are unable to attend the Assembly. Such appointments must maintain the Chapter's Delegate Assembly Affirmative Action requirements and should consider available persons in the following order:
- unsuccessful delegate candidates
- Board members
- Nominating Committee members
- Elected Committee chairs
ARTICLE IX: COMMITTEES AND TASK FORCES
- MANDATED COMMITTEES
Mandated Committees are:
- Executive Committee - as defined in Article VI of these bylaws.
- Nominations and Leadership Identification - as defined in Article VII of these bylaws and the ELECTION GUIDE FOR CHAPTER LEADERSHIP (1988)
- Inquiry - as defined in NASW PROCEDURES FOR THE ADJUDICATION OF GRIEVANCES and NASW CHAPTER GUIDE FOR THE ADJUDICATION OF GRIEVANCES.
The Inquiry Committee shall be composed of at least five persons appointed by the President with the advice and consent of the Board from two different regions, who shall be responsible for hearing and determining complaints filed in accord with the Association's policy on the adjudication of grievances.
The Inquiry Committee may convene local panels to conduct hearings.
- Other mandated committees determined by the chapter.
- OTHER COMMITTEES AND TASK FORCES
The Chapter Board of Directors may establish and dissolve standing committees and task forces based on the chapter's program and administration needs. These committees and task forces are accountable to the Board of Directors in all matters.
- COMMITTEE AND TASK FORCE MEMBERSHIP
In making appointments, the President and Board of Directors should give consideration to members competence, geography, gender, ethnicity, experience and region recommendations.
ARTICLE X: REGIONS
- STATEMENT OF INTENT
The Alaska chapter encourages the maximum possible membership participation throughout its regions.
Branch activities shall be consistent with Association program, policies and actions.
- PURPOSE OF REGIONS
- Regions are geographically defined units that serve the two-fold purpose of representation to the Chapter Board and on program activities.
- The Alaska Chapter shall have four regions defined as the Northern, Southcentral, Southeastern and Western regions.
- The chapter Board of Directors has the responsibility to create, review and restructure regions as necessary.
- Regions shall have direct representation on the chapter Board of Directors through the election of Board representatives elected by members of the region. Board representation must be in general proportion (voting strength) to each region's membership, provided that eachregion must have at least one representative. A region shall be chaired by its elected Board representative position. If the region is represented by more than one board member, the region shall designate one of the position's as the region chairperson.
- Region chairpersons will both represent the interests of their region's members to the Board of Directors and communicate Chapter Board processes and decisions to their region's membership.
- Regions are responsible in their areas for chapter program activity as developed by the Board of Directors.
- SPECIAL INTEREST GROUPS
Any 25 members may group together for the purpose of pursuing a special program or interest which is not being addressed by the region or chapter. These special groups may be considered for funds to support their activities.
- OTHER UNITS
Other local units may be developed or recognized to further the chapter's program.
ARTICLE XI - STAFF
- Chapter personnel practices are regulated by the Chapter Personnel Policies adopted by the National Board of Directors, June 1988.
- CHAPTER RESPONSIBILITIES AND AUTHORITY FOR STAFF
- The Board of Directors of the Alaska chapter shall be responsible for creating and implementing such staffing arrangements as are required to provide for the conduct of the chapter's business.
- The Board of Directors of the chapter, in consultation with the national office has the responsibility for hiring and supervising chapter staff. All personnel actions, including hiring, promotions, and terminations shall be according to a policy of Affirmative Action with approximate sanctions for non-compliance.
ARTICLE XII: FINANCE
- CHAPTER FINANCING
- Funds shall be provided to promote the programs of the Association through the Alaska chapter in the following manner:
- Direct rebates in accordance with National bylaws Article XIX - Dues and other Income.
- Supplemental grants at the discretion of the National Board of Directors.
- Funds raised by the Alaska chapter in accordance with accepted procedures of the Association.
- CHAPTER FINANCIAL AFFAIRS
The Alaska chapter Board of Directors shall arrange for the careful stewardship of financial resources by providing the following:
- a chapter bank account requiring at least two signatures for the withdrawal of funds. No region or other units shall have ongoing bank accounts. The Alaska chapter may open local bank accounts for the use of regions.
- a chapter budget prepared prior to the beginning of each program year (July 1 - June 30) that reflects the chapter's anticipated program for the year.
- the preparation and distribution of financial reports to the Board of Directors at least quarterly. A year-end financial report shall be sent to the National Office, a summary of this report shall be made available to chapter members.
- an independent audit by a certified public accountant is required annually.
- The Alaska chapter Treasurer's name will be sent to the National Office for bonding purposes within 15 days of their election.
- The Alaska chapter shall invest excess funds to maximize interest earnings.
- The Alaska chapter will develop a financial policy defining budgeting and reporting requirements, the staff role in fiscal management, the reimbursement and allowables for leadership and staff expenses, and policies related to reserve funds and chapters.
- The Alaska chapter will adhere to financial management guidelines approved by the National Board of Directors.
ARTICLE XIII: POLITICAL ACTION COMMITTEES
The Alaska chapter's political action committee will conform to applicable Alaska state and Federal laws and regulations.
The Alaska chapter will obtain prior review and approval from the National Office for its political action committee's bylaws, if any, before they become effective.
ARTICLE XIV: AMENDMENTS
- BYLAWS AMENDMENTS
The Alaska chapter bylaws may be amended by a vote of two-thirds of the Board of Directors representing 50% of the regions in attendance at a regularly called meeting, provided that the proposed bylaw amendment has been published and distributed to chapter members at least three weeks prior to the meeting.
Implementation of an approved bylaw amendment depends upon approval by the national Board of Directors sanctioning process, which may include submitting the amendment to a chapter membership vote.
- REFERENDUM AND RECALL
- A bylaw amendment shall be put to a vote of the chapter membership upon the vote of at least two-thirds of the Board of Directors or a petition of fifteen percent of the chapter membership.
- The recall of a member of the Board of Directors elected at large shall be put to a vote of the chapter membership upon the vote of at least two thirds of the Board of Directors or a petition of fifteen percent of the chapter membership.
- The recall of a region representative shall be put to a vote of the region membership upon a petition of fifteen percent of the region membership.
Ballots for referenda and recall shall be by mail and follow procedures outlined in the ELECTIONS GUIDE FOR CHAPTER LEADERSHIP.
Referenda and recall ballots must state the proposition being voted upon in such a form that a vote may be indicated by a YES or NO.
Decisions will carry by a majority of votes cast in the mail ballot, provided that votes are cast by at least twenty-five percent of the eligible voters.
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